Conference Costs
Conference costs include:
- General expenses:
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- Rental of additional rooms to accommodate as much programming as possible
- AV at an estimated $1000 per room
- Miscellaneous supplies such as badges and printing
- Food expenses:
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- Welcome reception with members’ meeting Thursday evening
- Continuous beverage service Friday & Saturday
- Breakfast Friday & Saturday
- Business Lunch Saturday
- Conference dinner Saturday night
The per person food cost is estimated to be $362.81. Registration fees for full and non-members include this cost plus enough to cover general expenses. This fee, along with a portion of your membership, allows ARP to provide a prorated registration fee to support our early career and retired colleagues to register at approximately 50% of their individual cost; waivers for award winners, volunteers, and undergraduate students to attend ARP at no cost; and the Friday mentor lunch.
Need a discount code or onsite payment? Reach out to your ARP leadership team!
Conference Dinner
The conference dinner is included in your registration cost. The evening will include a plated dinner with wine service, dancing, and cash bar.
Location: Grand Ballroom, Hilton Orrington/Evanston
Time zone: Central Time
Date, time: Saturday, June 28, 2025, 7:00 -11:00PM
Lunches
Lunch will be provided on Thursday (preconferences) and Saturday (ARP members’ meeting). On Friday, lunch will only be provided to those who register for the Mentorship Luncheon (see information below). All other attendees should plan to eat in one of two hotel restaurants or nearby in Evanston. We have created an interactive Google Map that lists several restaurants and cafes for eating, as well as local attractions, conveniences, and transportation.
Link to Google Map: https://tinyurl.com/ARP-Evanston-Map
QR code to Google Map:
Mentorship Luncheon
This year, the conference will feature a Mentorship Luncheon organized by ARP’s postdoctoral and graduate student representatives on the afternoon of Friday, June 27. In small groups (6- 10 people), students/early career scholars (mentees) can eat lunch with mid-career/senior scholars (mentors) at a roundtable that will center on a specific theme. Example themes for roundtables include navigating the academic job market, the publishing process, or balancing academia and family life. Mentees will be able to sign up for their roundtable in the weeks leading up to the conference. More information–such as the mentor names, themes, and sign-up process–will be communicated separately via email. There is no additional cost for this event and lunch will be provided. You will indicate your interest in being part of this lunch via the registration form.
Transportation
The conference is located in Evanston, just north of Chicago, at the Hilton Orrington/Evanston hotel. Chicago is served by two major airports: O’Hare (ORD) and Midway (MDW). O’Hare has more total flights and almost all international flights to and from Chicago. Chicago is also a major hub for Amtrak. Trains arrive at Union Station in downtown Chicago. We offer a range of transportation options from each location below:
Taxi/Uber/Lyft:
From O’Hare Airport: 16 miles, takes 30-60 mins and typically costs $40-$60.
From Midway Airport: 28 miles, takes 60-90 mins and typically costs $40-$60.
From Union Station: 15 miles, takes 30-60 mins and typically costs $25-$40.
Public Transit:
From O’Hare Airport: Take the Pulse Dempster Line Bus (runs from 4:55am - 12:15am daily). Takes 60-90 mins and costs $2.25. Get on at O’Hare MMF Bay 9 and get off at Davis CTA Station.
From Midway Airport: Take the CTA (runs between 5:57am - 9:53am and 3:03pm-7:13pm on weekdays). Takes 90-120 mins and costs $2.50-$5. Take the CTA Orange Line (toward “Loop”) to Harold Washington Library L Station, transfer to the Purple Line (toward “Linden”), and get off at Davis CTA Station.
From Union Station: Take the Metra (runs between 5:32am - 12:32am daily). Takes 30 mins and costs $3.75. Walk to Ogilvie Transportation Center and take the Metra UP-N Line (Waukegan) to Davis CTA Station.
Driving:
If you are driving to the conference, the closest interstates to Evanston are 94 and 294. From either, exit at Dempster Street and head east. This will take you directly into Evanston. From Dempster, turn onto Sherman Avenue and bear right several blocks north onto Orrington Avenue (at Davis St). The Hotel Orrington/Evanston is on Orrington Ave. Valet parking is available for $37/night, and street parking is available in the surrounding neighborhoods.
If you are concerned about transportation options, please reach out to us. We’d be happy to share our insider knowledge and help you figure out the best option for you. The Transit App (https://transitapp.com/) is free and works reasonably well in the Chicagoland area.
Hotel and Rideshare
For those interested in sharing a hotel room or transportation to and from the airport, we have created a Slack community with channels for this purpose. You can join the ARP Slack community using this link: https://arp2025.slack.com/. Look for the channels named #room-share and #ride-share.